Open Position --- Tax Assessor - Field Work / Clerk

TAX ASSESSOR – FIELD WORK / CLERK

Job Summary

Under the general supervision of the Tax Assessor. The Clerk will perform administrative, and clerical duties, fieldwork, practices, and procedures, as well as special tasks deemed necessary by the Assessor. The main objective of this office is to prepare the annual documentation of the town's tax roll.

Job Responsibilities

The powers and duties of the Tax Assessors Clerk shall include but not be limited to:

  • Maintain assessment records of the Town in accordance with State law, regulations, accepted assessing practices, and the policies and procedures established by the Town and the Assessor
  • Maintain addresses, corrections, and/or changes in the Tax Administration software
  • Assist in the creation and maintenance of manual and electronic assessment, property, and tax information/records of the Town. Proficiency with the automated record­ keeping systems including the Computer Assisted Mass Appraisal (CAMA) and Tax Administration system in use by the Town and assist the Assessor in maintaining and upgrading such systems with assistance of the Town's computer consultant
  • Transfer ownership of property by deed and any other additional updates from the Town Clerk's land evidence records
  • Process tax abatements, pro-rated and supplemental billing
  • Prepare and submit weekly attendance for the department
  • Coordinate department information/activity with other town departments including the building department, Tax Collector's department, and others
  • Enter, sort, file, and maintain daily records
  • Identify, research, and resolve problems for accurate tax assessment records
  • Assist brokers, attorneys, title examiners, real estate agents, and the public with access to records and resources within the department
  • Accept applications and apply data and/or review for elderly freeze, blind, 100% disability, and veteran's exemptions and tax relief program in accordance with State laws and/or Town Ordinances
  • Responsible for annual renewal and declaration mailings
  • Enter incoming building permits and certificates of occupancy, sketch and enter detailed information on the property record in the CAMA System
  • Flag properties for updates by reviewing building permits and other resources, such as sales information, arrange for inspections
  • Perform field work and subsequent data entry
  • Data entry and or discovery of Business/Personal Property declarations/information
  • Create custom reports assigned by the Tax Assessor
  • Extract reports and create queries in CAMA and Tax Administration database
  • Prepare and process all invoices and requisitions as directed by the Assessor
  • Compose and type correspondence with property owners, other town departments, realtors, attorneys, bank officials, and federal and state government agencies using regular mail as well as e-mail
  • Assist the Assessor in the maintenance of tax maps; including sending all surveys, subdivisions, and general map changes to the Town's mapping company and the verification of such changes
  • Assist the Assessor with Tax Assessment Board of Review scheduling, set up, and filing of meetings in accordance with the Secretary of State's Open Meeting requirements and any subsequent data entry resulting therefrom
  • Apply assessment laws, rules, and procedures to specific situations
  • Maintain and order supplies for the Assessing Office while maintaining an orderly inventory of supplies
  • Answer department telephones, assist the public at department counter
  • Open and process mail daily.

 

KNOWLEDGE, ABILITIES AND SKILLS

  • Knowledge of the principles and practices of office management. Knowledge of RI Secretary of State's Open Meeting requirements. Proficient in working knowledge of Microsoft Office programs
  • Ability to create custom reports and extract reports and queries in CAMA and Tax Administration database
  • Ability to perform fieldwork and subsequent data entry
  • Ability to organize and supervise the work of subordinates engaged in performing fiscal - and clerical duties for the need of a department or division.
  • Ability to interpret, understand and apply rules and regulations.
  • Skill in use of a computer and other related office equipment. Ability to compose and type correspondence

 

Recommended Minimum Qualifications PHYSICAL AND MENTAL REQUIREMENTS

The employee works in a moderately noisy office. Employee is required to sit up to 2/3rd of the time; stand, walk, talk, listen, use hands, and smell up to 1/3rdof the time. The employee occasionally lifts up to 20 pounds. The position has normal vision requirements. Equipment operated includes; office machines, computers and miscellaneous office equipment.

 

MINIMUM EDUCATION AND EXPERIENCE

  • Graduation from High School in business or related field or equivalent experience.
  • 1- 3 years' experience with a revaluation company or Tax Assessment Office.
  • Employment for a minimum of three (3) years in a position requiring experience in analyzing office methods and Tax Assessing laws and operations.
  • Any combination of education and experience that substantially equals the above requirements.
  • Qualified candidate must have a valid driver’s license.

                 To apply please send your resume to HR@COVENTRYRI.GOV